Email and text message are subject to the HIPAA Security Rule transmission standard. Changes in the Omnibus Rule in 2013 further clarified the importance of proper usage of email and text message, examples of electronic transmission media. Oftentimes used as a method to transmit PHI, electronic transmission media is an area that covered entities need to develop and implement policies and procedures to ensure HIPAA compliance. HHS states:
Through real-world examples, Ross will delve into the ways to engage patients through email and text messages, teach you how to safeguard PHI throughout electronic transmission media, and set you on the path to HIPAA compliance.
Why should you Attend?
Email and text message continue to grow with popularity amongst patients and amongst covered entities. And email and text message continue to be examples of a Breach! These methods of electronic communication are used to discuss treatment, to market and to engage the patient. And yet these methods of communication can be extremely unsafe. Interceptions, hackers, misdialed numbers can all result in stolen protected health information (PHI) and in HIPAA violations - all resulting in the loss of a patient’s privacy, maybe even identity theft and in loss of funds for the covered entity. Today health records are more valuable than credit card numbers or social security numbers on the black market. As a health care provider or covered entity, it is your responsibility to safeguard PHI. It was once understood that email and text message were deemed appropriate if the email or text message were received from the patient. Since the Omnibus Rule, this has changed.
Covered entities are responsible for HIPAA requirements for all PHI in every email and text message. The email or text message address alone are PHI as defined by HIPAA - regardless of the content. HIPAA requires that every covered entity has a “duty to warn” and has the responsibility of acquiring consent and keeping proper documentation. And yet this is not being done in a compliant way. There is a HIPAA "safe harbor" or “get out of jail free” card that frees you from:
Don’t be the Provider or Business Associate that finds itself in serious trouble simply because you didn’t follow the HIPAA Rules for unencrypted electronic communication with patients!
Who will benefit?
This webcast will be of a valuable assistance to the below audience.
HIPAA, Texting and Emailing, HIPAA in 2018, Hospitals, BYOD, PHI, HITECH, HIPAA Security Rule, Emailing of PHI, Texting of PHI
Ross Leo has been in Information Systems since 1977, and an Information Security professional for over 35 years. He has worked internationally as a Systems Analyst/Engineer and as a Security and Privacy Consultant. Ross received recommendations from Karl Rove and Tom Delay in 2003 to fill the position of White House Cybersecurity Advisor to the President, as successor to Howard Schmidt.
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